PATIENT PRIVACY STATEMENT AND POLICY
Pahlajanis’ Women’s Hospital and IVF Center, its subsidiaries and their affiliates (from time to time) operate clinics that provide in-vitro fertilization-related services under the brand name of Pahlajanis’ Women’s Hospital and IVF Center (“we” / “us” / “our”). [We provide fertility and in-vitro fertilization related, treatment and assistance to individuals (collectively, the “Services”)]. When you avail of any of the Services, we must collect information from you to enable us to provide the Services effectively.
In this Patient Privacy Statement and Policy (“Privacy Policy”), references to “you” and “your” means the person availing of the Services and will also include any relative, guardian, caretaker or authorized representative (“Authorized Representative”) acting on your behalf.
This Privacy Policy discloses our practices concerning the type of information we gather, the way we use information internally, and our policy regarding sharing information with others. It also describes how you can manage your personal information and should be read with the General Consent Form.
1. Types of Information Collected
We may collect various information about you when you avail of any of the Services, including the kinds of information defined and detailed in Exhibit A (collectively, “Information”). Some of the Information may be classified as Personal Information (as defined in Exhibit A), and we may collect, process, use, transfer or disclose such Personal Information for the purposes set out in this Privacy Policy. Some of the Information may be classified as Sensitive Personal Data or Information (“SPDI”) under the SPDI Rules and is treated as such under this Privacy Policy.
2. Purposes
We and/or our affiliates may collect, use, process, disclose, transfer, or store your Information, whether in or outside India, including for the following purposes (collectively, the “Purposes”):
a) Medical Care
• To provide/deliver medical care, treatments and/or procedures and other related services;
• To contact you or your Authorized Representatives in case of emergency or about your medical condition, including providing appointment details, updates, test results, available services, notifications, promotional purposes, digital promotions, etc.; and
• For billing and invoicing-related purposes, including for enabling the request or receipt of payment for you or other third parties on your behalf.
b) Operational Considerations
• To conduct or maintain our business or operations or those of our affiliates;
• To analyse the use of our resources, troubleshoot problems and improve our Services;
• For general business purposes;
• To receive payment from you, your insurance carrier, third-party administrators of insurance companies, government/corporate sponsors, or other third parties;
• To conduct audits and quality assessment procedures;
• To respond to any queries that you may have and to communicate information to you, including sending you e-mails or other communications regarding updates to this Privacy Policy;
• To take feedback on our Services; and
• For any other lawful purpose.
c) Compliance
• To comply with applicable law, standard operating procedures and best practices;
• To investigate, prevent, or take action regarding illegal activities, suspected fraud, situations involving public health, potential threats to the safety of any person, violations of Our policies, or as otherwise required by law, including to:
o Conform to legal requirements or comply with legal process;
o Protect our rights or property or our affiliated companies;
o Protect national security;
o Protect the personal safety of other individuals availing the Services or the public; or
o Government agencies, regulators, courts and tribunals under statutory requirements including those arising from the Epidemic Diseases Act, 1897, NMC Regulations, and Right to Information Act, 2005 or for any other disclosure required by or under applicable law.
d) Disclose
To disclose or transfer your Information to:
- Other physicians, hospitals, healthcare agencies, affiliates, or any other third parties, about your medical care;
- Third-party administrators of insurance companies, government sponsors, or other third parties who may make payments on your behalf for the Services availed by you;
- Our agents, contractors or third-party service providers that process or will be processing your Information on our behalf, including those who provide administrative or other services to us (e.g., lawyers, accountants, mailing houses, telecommunication companies, information technology companies and data centres); and
- A third party who acquires or proposes to acquire our business units, whether such acquisition is by way of merger, divestiture, consolidation or purchase of all or a substantial portion of our assets and who will have the right to continue to use the Information provided to us by you.
3. Changes To Your Information
You may review or delete your Information that qualifies as SPDI. You may also correct, update, or change your Information where possible. We will make good faith efforts to make requested changes in our then active databases as soon as reasonably practicable. Access to, or correction, updating, or deletion of your Information may be denied or limited by us if it would render the Information inaccurate or incomplete, violates another person’s rights and/or is not otherwise permitted by applicable law.
4. Access to Information
If you would like to obtain a copy of your medical records (in addition to your discharge summary), you need to submit a request letter (along with your government-issued ID proof) to us, in the format prescribed by us. Each copy of the medical record will be made available at a charge of Rs. 500 (Rupees Five Hundred only), or such other fees as may be revised from time to time. We will provide the same within 72 (seventy-two) hours of receiving such a request.
5. Security of Your Information
We endeavour to maintain physical, operational, managerial, technical and procedural safeguards that are appropriate to protect your Information against loss, misuse, copying, damage, modification, unauthorized access or disclosure. We will not be responsible for any breach of security or for any actions of any third parties or events that are beyond our reasonable control, including acts of Government, computer hacking, unauthorised access to computer data and storage devices, computer crashes, breach of security and encryption, etc.
6. Retention of Information
We will retain Information in the formats and for the duration prescribed under applicable law or our Privacy Policy. We will retain your Information for as long as needed to provide you the Services or any other Purposes for which you have provided your consent to us. We will not retain such Information for longer than is required for the purposes for which the Information may lawfully be used or is otherwise required under any other law for the time being in force.
We will put in place measures to ensure that your Information in our possession or under our control is destroyed and/or anonymized as soon as it is reasonable after
- the Purposes for which that Information was collected are no longer being served by the retention of such Information, and
- retention is no longer necessary under any applicable law.
Your data may be anonymized, de-identified and/or aggregated, and the resulting data may be held by us, our affiliates, associates, agents, representatives, and other authorized third parties, for as long as necessary for us to provide the Services effectively or for other purposes.
7. Disclaimer and Limitation of Liability
You are to ensure that the Information provided to us is accurate, true and up to date at all times. We will not be liable for any loss, damage or prejudice suffered by you due to your failure to provide accurate, true or up-to-date Information or due to your provision of false, inaccurate or misleading Information. None of us, our affiliates, our employees, consultants, or directors, will be liable or obligated for any indirect, incidental, special or consequential damages concerning the collection and processing of your Information under any tort, contract, negligence, strict liability or other legal or equitable theory, even if you have been advised of the possibility of such damages.
Your information may be disclosed in ways not foreseeable under the description in this Privacy Policy due to legal and/or regulatory requirements or for reasons beyond our control. Therefore, although we are committed to protecting your privacy, we do not promise, and you should not expect, that your Information or private communications will always remain private.
8. Changes to the Privacy Policy
We reserve our right to change, modify, add, or update portions of this Privacy Policy, at our sole discretion. We may update this Privacy Policy from time to time, with or without advance notice, and as required by the latest regulations.
9. Grievance Officer and Contact Information
By the Information Technology Act, 2000 the name and contact details of the Grievance Officer are provided below:
- You may contact:
- Email:
- Phone:
- Postal address: A1, Anupam Nagar, Near T.V. Tower, Raipur (Chhattisgarh), India, 492001
If you have any questions in relation to the above, or if you wish to withdraw your consent, please contact our Grievance Officer at the contact details given above. You may object and/or withdraw your consent at any time. However, if you choose to withdraw your consent, we may not be able to continue to provide the Services to you.
Exhibit A
We may receive various types of information from you when you avail of any of the Services or interact with us for business purposes. Such information includes the kinds of information as shown below (collectively, “Information”).
| Type | Details |
| Patient and Contact Information | Information related to you (e.g., name, age, gender, and occupation) and contact information, including home address, contact number, email address and place of work. |
| Financial Information | Financial information, including details of your income, insurance carrier, third party administrator, insurance plans, and details of any government or corporate schemes that you may be a beneficiary of. |
| Medical Information | Medical information, including date of birth, height, weight, past or present physical, physiological and/or mental health condition, vital parameters, medical records, history, reports, surgical history, prescription drugs consumed, allergies, lifestyle information (e.g., tobacco use, alcohol consumption), dietary habits, HIV/AIDS status, vaccination history growth, developmental history of children, family history of diseases or any other relevant information, imaging (e.g., audio and/or visual recordings or photographs about your treatment), medical test results, prior diagnoses and prescriptions related to your treatment and care and any other information that you choose to provide to us. Additionally, we collect or generate the following Medical Information: health-related information, including clinical notes, provisional diagnosis, investigations advised, diagnosis advised after investigations, follow-up treatments and visits, records of your interaction with our representatives, and other relevant observations. |
| Personal Information | Is defined under the Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011 (“SPDI Rules”) to mean any information that relates to a natural person, which, either directly or indirectly, in combination with other information available or likely to be available to a body or corporate, can identify such person. |
10. Consent to this Policy
You acknowledge that this Privacy Policy is a part of the Website and the other Services, and you unconditionally agree that becoming a User of the Website, and Services signifies your assent to this Privacy Policy. Your visit to the Website and use of the Services is subject to this Privacy Policy.
